Dental Practice
Streamlined Financial Operations

Client Background

Our client is a single-location dental practice with multiple insurance plans and high patient volume. The dentist was spending significant personal time managing financial tasks due to a lack of organized systems.

Challenges

• Disorganized bookkeeping:  Delayed reconciliations and inconsistent records.
• Insurance complexity:  Difficulties tracking reimbursements and write-offs.
• No regular reporting:  Decisions were made without reliable data.
• Administrative burden:  Dentist personally managing finances, reducing focus on patients.

How We Helped

• Historical cleanup:  Reconciled and organized previous financial records.
• Monthly reporting:  Established regular reconciliations and month-end reporting procedures.
• Insurance tracking system:  Implemented tools to track claims, write-offs, and collections accurately.
• CFO insights:  Provided strategic financial guidance for investment, growth, and profitability.
• Simplified summaries:  Delivered easy-to-read monthly summaries highlighting key metrics.

Results

• Reduced bookkeeping errors by 95% within 2 months.
• Insurance collections tracking improved, reducing outstanding payments by 30%.
• Dentist regained 20+ hours per month previously spent on financial admin.
• Increased financial clarity led to more confident business decisions and growth planning.